DocPoint is a document management and imaging management solution that provides organizations of any size with a powerful and affordable paperless office solution.

Pros: DocPoint is a document management solution for an enterprise. It includes imaging solution to enable legacy documents to be integrated into the management solution. It provides document as well as record retrieval, effortless information distribution across an organization and high volume capture. Available in personal, pro and corporate editions take care of the needs of most organizations. What it helps with is reduce the time spent in finding documents, eliminates the need for reproductions for distribution while letting users maintain their existing work flow processes. The application integrates easily with existing applications. Storage structure can emulate filing systems used in the physical systems. Flexible and customizable folders & cabinets help you do that. Security processes protect the document archives from unauthorized access and modifications. Once scanned the legacy documents also go into this protected archives. File storage formats are non-proprietary thus there should not be problems in accessing data at times in the future. The application woks closely with MS Office including Outlook, and is easy set up on the corporate network. With ODBC connectivity this application can work with any ODBC compliant database.

The application provides fast retrieval of document supported by fast document capture and indexing. Tree like display of the documents helps retrieval. Sharing and collaboration is easy to set up. Direct benefits to the organization besides the productivity gains and regulatory compliance of document archival are customer service responsiveness, reduction is document handling costs, disaster recovery preparedness etc.

Cons: Facility to build in workflow such as automatic forwarding of documents for approval/review to persons on the team would have been a useful feature.

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